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Privacy Policy
A legal disclaimer
Privacy & Data Protection
Inverkeithing Competitive Amateur Swimmers (InCAS) is committed to protecting the personal data of our members, parents, volunteers, and coaches.
We take data protection seriously and operate in line with UK GDPR and Scottish Swimming guidance.
What Information We Collect
We may collect and store:
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Swimmer and parent contact details
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Emergency contact information
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Medical information relevant to training and competition
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Attendance records
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Competition entries and results
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Volunteer and coach certification details
We only collect information necessary for the safe and effective running of the club.
How We Use Your Information
Personal data is used to:
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Communicate training and club updates
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Register swimmers with Scottish Swimming
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Enter competitions
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Ensure safeguarding and welfare requirements are met
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Administer membership and fees
We do not sell or share data with third parties for marketing purposes.
How We Store Data
Data is stored securely using password-protected systems and restricted access.
Only authorised committee members and coaches have access to information necessary for their role.
Sharing Information
We may share relevant information with:
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Scottish Swimming (for registration and competition)
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Event organisers
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Governing bodies where required
All data sharing is done lawfully and appropriately.
Your Rights
Under UK data protection law, you have the right to:
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Request access to your personal data
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Request correction of inaccurate information
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Request deletion where appropriate
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Raise concerns about how your data is handled
To make a request, please contact:
📧 info@swimincas.org
Full Privacy Notice
A full version of our Privacy Notice is available to download below:
[Download InCAS Privacy Notice (PDF)]