Parents

As INCAS continues to grow and evolve, we’re committed to keeping communication clear and structured.

This page brings together everything parents need in one place — how we communicate, who to contact, key dates, and opportunities to support the club.

Clarity builds confidence. Consistency builds trust.

Communication Framework

To help families understand how information flows within the club, we use clear and consistent communication channels.

Each channel has a specific purpose.

Contact Guide

Who to contact

Squad & Training Queries
Contact your swimmer’s squad coach.

Gala & Competition Queries
Contact the Gala Secretary.

Membership & Finance
Contact the Treasurer.

Safeguarding / Welfare Concerns
Contact the Club Protection Officer directly.

General Club Enquiries
Use the main club email address.

Full contact details are available on the Contact page.

Season Calendar

Key training dates, competitions and club events are published in the live calendar

Events Calendar – Legend

To help you quickly understand the calendar, events are colour-coded by meet level and marked with squad icons showing which swimmers are eligible to enter.

Event Colours (Meet Level)

Green Events
Accredited Level 1 & 2 meets and licensed galas.

Blue Events
Development Level 3 & 4 meets and unlicensed galas.

Lilac Events
Club events and social activities.

Squad Eligibility Icons

The coloured emojis/icons indicate which squads have swimmers eligible to enter that event (this does not mean every swimmer in that squad will enter).

Icons are shown in squad seniority order (junior → senior):

🟦 Teal – Starfish (Aqua)
🟦 Blue – Turtles (Blue)
🟩 Green – Junior Development (JD)
🟨 Yellow – Junior Competitive (JC)
🟧 Orange – Youth Development (YD)
🟥 Red – Youth Competitive (YC)
🟪 Purple – Other squads (Fitness, Masters, 2nd Claim)

Important

Eligibility means swimmers in that squad may be able to enter, depending on qualifying times and coach guidance.

If you’re unsure whether your swimmer should enter an event, please speak to your squad coach.

Get Involved

Volunteer Opportunities

INCAS is supported by parent volunteers both poolside and behind the scenes.

Whether you can help occasionally or would like to get more involved, there are opportunities to suit different levels of commitment.

(coming soon)